Minute taking course


Minute taking training

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one-day course
Learn effective minute taking and grow your confidence to administer meetings.

Run ‘in-house’, our one-day minute taking courses include practical tips and techniques for taking minutes, aimed at improving meeting productivity.

Target Audience

Perfect for busy administrators, secretaries or PA’s, the KSL minute taking course suits people with all levels of experience, who wish to improve their effectiveness at producing minutes of meetings. In addition, the training includes practical exercises to help build your confidence as a minute taker.

Course Aim

To understand the role of the minute taker in the meeting administration process and to develop practical techniques and skills for effective minute taking.

Course Objectives

By the end of this comprehensive one-day minute taking training course, the participants will have:

  • Identified all the actions needed to prepare and set up a meeting effectively, to ensure maximum attendance
  • Learnt how to write and issue meeting agendas and convening notices
  • Worked with the chairman during the meeting, and obtained his/her help with their minute taking
  • Discussed how to behave confidently and assertively as a key person at meetings
  • Obtained clarification and identified the decisions of the meeting
  • Taken accurate notes during a meeting and converted them into effective minutes
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Course Overview

To allow delegates to practice the role of a meeting administrator and minute taker, the taking minutes course is run in the context of a meeting in a ‘boardroom’ format:

  • Preparing for an effective meeting
    • Types of meetings
    • Duties of a meeting administrator – before, during and after a meeting
    • Understanding the role of the minute taker
    • Preparing the meeting room – identifying the participants
    • Revolving flipchart exercise, review of checklist, facilitated whole group discussion
  • Meeting agendas
    • Producing agendas and convening notices
    • Facilitator presentation, pairs exercise, facilitated group review
  • Contributing at the meeting
    • Taking notes
    • Supporting the chair
    • Obtaining clarification assertively
    • Facilitated group discussion, pairs practice exercise, facilitated learning review
  • Writing minutes
    • Format
    • Best practice for writing minutes
    • Timescales
    • Small group exercise, facilitated group review and discussion
  • Practice meeting
    • Contributing agenda item
    • Leading agenda point discussion
    • Effective minute taking
    • Large group simulated meeting exercise, with facilitated group review
  • Minute taking practice
    • Review of notes and preparing minutes
    • Converting notes into final minutes
    • Individual exercise, facilitated group review
  • Action planning and reflection
    • Review of learning and action planning, course feedback
    • Individual reflection, action planning exercise with co-coaching, facilitated group review 

The minute taking training will be supported with:

  • An optional participant pre-course questionnaire and/or pre-course reading on minute taking
  • A colour printed workbook with presentation tips, techniques and space for personal notes

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Written by Kim Larkins

Copyscape © KSL Consulting Ltd. DO NOT COPY content from this page. Plagiarism will result in prosecution.

Download the training course overview for minute taking, by clicking the link below:

Download PDF (619KB)


I’ve taken a lot of information and skills to use in the future.
Shelley Bramley, Administrator, West Nottinghamshire College


I really enjoyed the training. it was very beneficial to my role and I look forward to putting these skills into practice. the trainer was friendly and engaging.
Kirsty Walker, Acting Team Leader, PELC Partnership of East London Co-operatives


John made the training very enjoyable and was very knowledgeable.
Julie, PA, NHS Leeds and York


Great content. Increased confidence to take minutes.
Claire Neal, Training Administrator, East of England Ambulance Service


A fantastic training course – atmosphere was brilliant. I leave this training course with more confidence and assertiveness and no longer afraid to take the minutes at any meeting.


Very enjoyable and interesting- will certainly help when taking minutes in the future.


I have never done minute taking before, but will be very soon in my new role. I found all the information in this course extremely useful and thought it was structured perfectly. I thought all the exercises were great and our instructor was very interesting and used examples that related to my role. Literature provided is very good.


It was an excellent course, very useful and also tips to make things easier, even after all this time of writing minutes.


Very informative a real confidence boost!

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Booking Information

Typically, we deliver minute taking training “in-house” at the business premises of our client. Contact us for pricing or to discuss your needs.

Training Dates

Flexible to suit your needs.

In-House Training Locations

We have local trainers across the UK, who run in-house minute taking courses in the following areas:

  • London and the South East
  • The Thames Valley – including Reading, Slough, Maidenhead, Oxford and Swindon
  • Cambridge
  • Exeter
  • Norwich and East Anglia
  • Leeds and Bradford
  • Manchester and the North West
  • Southampton and Bournemouth
  • Birmingham and the Midlands
  • Nottingham
  • Bristol
  • Cardiff and South Wales
  • Devon, Cornwall and the South West
  • Newcastle
  • Glasgow and Edinburgh, Scotland

A few of our clients...