Telephone Techniques Training

Create a consistent, professional customer telephone experience

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Telephone Skills Course

Build confidence and skills for handling telephone calls more professionally.

Our comprehensive telephone training courses cover professional telephone techniques and call handling etiquette, with an emphasis on customer service. Available as a half-day or one-day programme.

The course provides practical call handling training, teaching participants’ telephone techniques and skills to confidently answer calls, as well as how to constructively respond to customer telephone enquiries and handle customer complaints.

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KSL’s telephone skills training course is ideal for receptionist or customer support staff who make and answer calls on behalf of their organisation, thereby acting as the first point of contact for their customers and suppliers.

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Key objectives of the telephone training course are to:

  • Answer and make telephone calls in a professional manner
  • Learn techniques to efficiently respond to a customer call
  • Build rapport with the customer and satisfy their needs quickly
  • Handle a customer’s concern or complaint, with empathy and understanding

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The importance of professional telephone skills

  • Importance of professional telephone techniques to the business
  • Benefits of professional telephone etiquette
  • Small group exercise and facilitated group discussion

Telephone communication challenges

  • The challenges of telephone communication
  • Role of non verbal communication
  • Building rapport and gathering information
  • Small group practical exercises, facilitated group discussion

Answering the telephone

  • Telephone guidelines when handling a call
  • The verbal handshake
  • Putting callers on hold, transferring callers
  • Group exercise, demonstration, presentation and facilitated group discussion

Communication skills to handle enquiries

  • Effective listening techniques
  • Questioning techniques
  • Recording information
  • Using positive language and taking ownership of call
  • Closing the call
  • Small group practical exercises, presentation and group discussion

Communicating with customers with different communication styles 

  • Recognising different communication challenges
  • Main characteristics of communication styles
  • Recognising your own communication preferences
  • Adjusting to other styles of communication
  • Presentation, individual questionnaire and group review, group exercises

Handling customer concerns and objections

  • Pre-empting customers’ most frequent concerns
  • Responding to customer concerns and objections
  • Small group exercise, pairs practical activity, group review discussion

Handling customer complaints

  • Handling emotional responses
  • Responding to the complainant
  • Escalating the complaint
  • Small group exercise, facilitator tips, pairs practice session and group discussion

Reviewing the learning and next steps

  • Review of learning and action planning
  • Course feedback

The telephone skills training will be supported with:

  • An optional participant pre-course questionnaire and/or pre-course reading on telephone techniques
  • A colour printed workbook with telephone tips, techniques and space for personal notes
  • An electronic communication styles questionnaire sent prior to the course

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Telephone skills is one of our in-house training courses, which is typically run at the business premises of our client, for between 3 and 12 delegates. Contact us for pricing or to discuss your needs.

Training Dates

Flexible to suit client needs.

In-House Training Locations

Through our network of experienced trainers, we deliver telephone training anywhere in the UK, including:

  • London and the South East
  • The Thames Valley – including Slough, Maidenhead, Oxford and Swindon
  • Cambridge
  • Norwich and East Anglia
  • Leeds and Bradford
  • Manchester and the North West
  • Southampton and Bournemouth
  • Birmingham and the Midlands
  • Nottingham
  • Bristol
  • Cardiff and South Wales
  • Exeter and the South West
  • Newcastle
  • Glasgow and Edinburgh, Scotland

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Need bespoke telephone skills training?

At KSL Training, all our in-house courses include some tailoring to your business, as standard. For example, we will embed your own work-based scenarios into the training, at no additional cost.

Fully Bespoke Training

To discuss a fully bespoke course call: +44 (0) 1635 890450.

Testimonials from previous attendees

CONTACT US TODAY

Complete our contact form and we’ll be in touch shortly, or phone between 9:00 and 17:00 Monday to Friday.

If you prefer, you can email us your enquiry.

Minimum No. of Course Participants is 3, read why